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Real estate agent scheduling software for showings and listings

Calenday is real estate agent scheduling software that lets buyers and sellers book showings, listing appointments and consultations from a link. It checks your Google Calendar or Outlook live, leaves travel time between appointments, and can email a reminder the day before. Booking pages are free; email reminders and video calls cost $99 once.

The problem

What scheduling problems do real estate agents have?

Real estate agents lose leads to missed calls and slow replies, waste time driving between showings booked too close together, and get stood up by buyers who forgot. Agents need leads to book directly, travel time protected and reminders sent automatically. Calenday handles those three jobs for showings and listing appointments.

  • Leads that go cold

    A buyer who has to wait for a callback may call another agent. A booking link lets them book while they are interested.

  • Driving between properties

    Back-to-back showings across town do not work. Buffers add travel time before and after each appointment.

  • Buyers who don’t show

    Waiting at an empty house wastes an afternoon. A reminder email the day before lowers that risk.

  • Evenings and weekends

    Buyers want slots outside office hours. Weekly hours and named schedules let you open evenings on the days you choose.

Setup

How should a real estate agent set up Calenday?

A typical real estate setup has three event types: a 30-minute property showing with 30-minute travel buffers, a 60-minute listing appointment for sellers, and a 20-minute buyer consultation on Google Meet. Connect your calendar, ask clients to enter the property address in the reason field, and send a 24-hour reminder.

  • 01

    Connect your calendar

    Sign in with Google or Microsoft so open houses and closings already in your calendar block those times.

  • 02

    Create “Property showing” (30 min)

    Add 30-minute buffers before and after for travel, a 4-hour minimum notice and a 14-day booking window. Buyers type the listing address in the reason field.

  • 03

    Create “Listing appointment” (60 min)

    For sellers who want a home valuation. Send it as a single-use link after a first phone call.

  • 04

    Create “Buyer consultation” (20 min, Google Meet) and reminders

    Turn on Google Meet with the $99 license and enable the 24-hour reminder email for every event type.

Features

Which Calenday features help real estate agents?

Real estate agents get the most from buffers that protect travel time, live Google Calendar and Outlook sync, email reminders before showings and Google Meet or Zoom links for remote consultations. Buffers and calendar sync are free; reminders and video links require the $99 Lifetime license, paid once.

  • Buffers and notice — free

    Travel buffers, a minimum notice and a booking horizon keep your days drivable.

  • Calendar sync — free

    Google Calendar and Microsoft 365 are checked live, and each booking appears in your calendar with the client as a guest.

  • Email reminders — Lifetime

    Remind buyers 24 hours before a showing and send a follow-up email after it.

  • Video consultations — Lifetime

    Google Meet, Teams or Zoom links for out-of-town buyers, created when the booking is confirmed.

Cost

How much does real estate agent scheduling software cost?

Calenday costs a real estate agent $0 for booking pages, buffers and calendar sync, and $99 once for email reminders, video links and payments. A team or brokerage pays the same $99 for unlimited agents. There is no monthly subscription and no fee per showing or per lead.

The free plan has no time limit and includes unlimited event types and bookings, Google and Microsoft calendar sync, meeting polls and single-use links.

The Lifetime license is a single $99 payment for every user in your account and adds video links, email workflows, Stripe and PayPal payments and analytics. Calendars connected to a brand block slots for that whole brand, so agents with separate calendars should each get their own brand. Competitor prices are on our comparison pages.

Limits

What doesn’t Calenday do for real estate agents?

Calenday books appointments; it is not a real estate CRM or showing service. It keeps no lead or listing database, has no MLS or lockbox connection, sends no text messages, and has no address field beyond the booking form’s reason and notes. Leads also cannot be distributed across agents by round-robin.

  • No CRM or listing data

    Calenday stores booking details only: no lead pipeline, listings, MLS connection or follow-up campaigns.

  • Email only, no SMS

    Reminders are sent by email. Text message and WhatsApp reminders are not available.

  • No lead routing

    Bookings are not distributed across agents automatically. Round-robin is not available today.

FAQ

Real estate scheduling questions

What software do real estate agents use for scheduling?
Most real estate agents combine a CRM for leads with a scheduling tool for appointments. Calenday covers the scheduling side: booking links for showings and listing appointments, live sync with Google Calendar or Outlook, travel buffers and email reminders. It does not replace a real estate CRM or MLS tools.
Can buyers book a showing online?
Yes. Share the link to your showing event type in listings, emails or social posts. Buyers pick a slot that fits your calendar and travel buffers, enter their name, email and the property address in the reason field, and receive a confirmation email with an .ics file.
How do I add travel time between showings?
Set a buffer before and after the event type, for example 30 minutes each. Calenday then hides any slot that would leave less than that gap around another booking. You can also set a minimum notice so nobody books a showing an hour ahead.
Can a real estate team share one Calenday license?
Yes. The $99 Lifetime license covers unlimited users, so every agent on a team can be invited. Calendars connected to one brand block slots for the whole brand, so agents who need availability based on their own calendar should each have a separate brand in the same account.
Integrations

Useful integrations

Start on the free plan. Decide later.

Unlimited bookings, no card, no countdown. If Calenday earns the $99, you will know within a week.

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